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Annual canvass

Our next annual canvass will commence in summer 2019

What is the annual canvass

To ensure we hold the correct details on our electoral register, we undertake an annual canvass of the borough each year. This is during the summer and autumn months.

The annual canvass is undertaken every year and is prescribed by law. You're not automatically registered by paying Council Tax or by adding your names to the Household Enquiry Form.

What we do

We send a letter, known as a Household Enquiry Form (HEF), to every household in the borough. The letter will be addressed to 'the occupier'. It will contain the names of everyone in the household who is registered to vote. If no one is currently registered, the form will be blank.

Note; this is not a registration form. But you do need to respond to the form, even if there are no changes.

What you need to do

You need to confirm that all the details on the form are correct, or amend them if they’re not. Anyone in the household can respond to the letter.

Please don't ignore the letter. If you fail to respond, you could lose your right to vote.

How to respond

If there are no changes, you can respond to the form:

  • online by following the instructions
  • by calling the freephone number
  • by text (messages will be charged at your normal standard rate)

If you’re unable to use any of the options above, you should complete and return your form in the envelope provided. Don’t return the form if you've already confirmed using one of the automated options.

If your details are incorrect

If the details on the form are incorrect or incomplete, you need to:

  • visit our online service with the security codes found on page one of your form. Here you can remove or add residents (including anyone aged 16 years or older), and opt out of the open register

If you’re unable to use this option, please complete the form by:

  • crossing out the names of any non-residents
  • making amendments to any names which have changed (for example, through marriage)
  • adding the names of any new residents in the spaces provided

What happens next?

If you confirm there are no changes, we won't write to you again as part of the annual canvass.

If you have made any changes to the Household Enquiry Form, for example, added new people, each of these individuals will receive an invitation to register. They must complete this in order to be registered. 

Reminders

By law, we're required to send two reminders if we don't get a reply from a household. Help us to save money by replying promptly to the first letter.

Personal visit

If you don't reply after these reminders, we'll send one of our canvassing staff to your property to ask for information.

What the law says

The law says that you must provide us with information as part of the annual canvass. Failure to respond, could result in you being unable to vote at future elections and being fined.