Public Event Safety Advisory Group form | Borough Council of King's Lynn & West Norfolk

Guidance notes

The West Norfolk Public Event Safety Advisory Group require basic details of your planned public event to assess the size and nature of your event. This ensures relevant Council services and emergency response partners (e.g. fire, ambulance, police, highways and health agencies) are made aware of the event.

It is still the event organisers responsibility to apply for appropriate licences and road closures etc directly to the agencies involved.

Event details

Event name

Location details

Start date (dd/mm/yyyy)

Start time (hh:mm)

End date (dd/mm/yyyy)

End time (hh:mm)

Brief description of event

Estimated number of persons attending

Further information

Organiser's contact details

First name

Surname

Phone number

Email address

Privacy Notice

The Council has a duty to process and store your personal information safely and securely in line with data protection legislation, which here means the General Data Protection Regulations (Regulation (EC) 2016/679 which is in force from 25 May 2018) (GDPR) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then any successor legislation to the GDPR.

The Borough Council of King’s Lynn and West Norfolk (the Council), of Kings Court, Chapel Street, King’s Lynn, Norfolk, PE30 1EX is the data controller for the purposes of the GDPR and associated domestic law.

We will use your personal information for the purposes of the provision of advice and guidance for running your event safely. The processing of this information is necessary for the Council to undertake a public task, i.e. the processing is necessary for the Council to perform a task in the public interest or for its official functions, and the task or function has a clear basis in law, in this case the Civil Contingencies Act 2004, as amended.

Your information will be kept strictly confidential. It will be stored separately from other information in a secure, password-protected database on the Council’s computer system.

Your personal information will be kept for as long as required for the planning and provision of advice for your event and any subsequent debrief or enforcement action. You can find more information about our retention policy on the privacy notice page. We will only use your data within the terms of data protection laws, will delete your data securely and only keep it for as long as necessary. We will review dates for keeping personal data in the future and if necessary update these privacy notices.

You may see copies of the data held about you and ask for it to be corrected or deleted.

You can find more information about Data Protection and the Council's Data Protection Officer, on our Data Protection page.

If you are unhappy with the way your personal information is being handled you can contact the Independent Information Commissioner.

Declaration

Please read this declaration carefully before you press submit.

I certify to the best of my knowledge and belief, the information supplied by me on this form is accurate.
I understand the personal information collected on this form will be used by the Borough Council of King's Lynn and West Norfolk to process my request, and deliver the service.
I understand that the information provided on this form is subject to the provisions of the General Data Protection Regulations (Regulation (EC) 2016/679 which is in force from 25 May 2018) (GDPR).

You can find out more detailed information about our Privacy Policy, on our privacy notice page.

I confirm that all of the details I have provided are correct and I understand that the information provided on this form is subject to the provisions of the above privacy notice.

I agree

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