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Essential maintenance — Our Public Access (planning system) will be unavailable from 10:00pm on 19 November for a short period of time

Customer care standards

We are committed to providing an efficient and effective delivery of a first class service to customers, businesses and visitors

Our aims

We aim to:

  • deliver services in an inclusive and fair manner, without discrimination, prejudice or bias
  • achieve the following standards however you contact us
  • work in partnership with other service providers
  • try to ensure that partners and other agencies deliver services to a similar high standard

We will:

  • be polite and treat you with courtesy, fairness, honesty and respect
  • make sure council services are accessible to everyone
  • listen to you carefully and use Plain English when we speak or write to you
  • explain our decisions and the reasons for them
  • respect confidentially
  • provide interpreting facilities for face to face, telephone and online services
  • subscribe to the INTRAN translation service
  • provide a British Sign Language interpreter on request (by appointment only)
  • provide information in a number of formats upon request (audio tape, braille, large print) as soon as it may be arranged
  • provide public meetings in accessible venues and the use of an induction loop or other suitable system for the hearing impaired

Contacting us by telephone

If you contact us by telephone:

  • we will aim to answer calls within three minutes
  • we will greet you courteously and let you know which service you have contacted
  • we will take any messages with care and hand them on immediately
  • if we call you we will give you our name. tell you we are calling from the council and explain clearly why we are phoning

Contacting us by email or e-form

If you contact us by email or e-form we will aim to answer your query within three working days. If we can't answer you fully within those timescales, we will inform you as soon as possible.

We expect to answer 95% of enquiries in full within ten working days

Visiting

If you visit us:

  • we will aim to see you within ten minutes of your appointment time (if you have an appointment)
  • we will provide a place to discuss matters in private if you wish
  • we will provide a person who is on hand at all times in the customer waiting area
  • we will provide online facilities for customers to access our services online

If we visit you:

  • we will normally agree a time with you in advance (this may not be possible if the action is to investigate a fraud or enforce an order)
  • we will tell you who we are, where we come from and why we are calling; we will show you our identity card and give you the opportunity to make a phone call to check our identity before you let us in

Please DO NOT let anyone into your home unless you know them or have checked their identity card.

Your responsibility

Our staff are not expected to stay in situations where they feel threatened either verbally or physically or where they fear for their safety.

Any member of the public displaying unacceptable, aggressive or abusive language will have their telephone call terminated or will be asked to leave the office immediately. Police will also be called.

Comments, compliments or complaints

We welcome feedback on our services, whether in the form of comments, compliments or complaints. This helps us adapt our services to suit your needs. For more information please see our complaints, comments and compliments page.

Contact us

Online at www.west-norfolk.gov.uk  

Email: contact@west-norfolk.gov.uk

Telephone: 01553 616200