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Working at the elections form

This form should be used to show an expression of interest for external staff.


Please tick all role/s that apply


Level of experience
I have worked as a Poll Clerk before but I am willing to be appointed as a Presiding Officer

Applicant details


Contact details

Privacy Notice

The Returning Officer of the Borough Council of King’s Lynn and West Norfolk is the Data Controller for the purposes of the Data Protection Act 1998 and other regulations including the General Data Protection Regulation (Regulation (EU) 2016/679), which means he determines what your data is used for and why it is collected. The purpose of this privacy notice is to tell you about what information he collects, how he uses that information and who he may share it with.

The contact details of the Data Controller are The Returning Officer, Borough Council of King’s Lynn and West Norfolk, King’s Court, Chapel Street, KING’S LYNN PE30 1EX. Their email is

What data is collected and the legal basis for processing it:

To provide this service, information will be processed about temporary staff employed at an election and the people that need to be paid. These records include:-

  • Details about you, for example, name, address, date of birth and nationality
  • Unique identifiers such as your NI number
  • Contact details that you have provided
  • Scanned application forms and dates of any letters or correspondence
  • Notes about any relevant circumstances
  • Details and records about past and current employment with Electoral Services
  • Right to Work and employment details
  • Training requests and attendance
  • Data to enable payment

This information is collected and processed in order to adequately staff events. Paid employment at these events places a statutory duty on the Data Controller to collect information in order to meet legal obligations such as the Right to Work, PAYE and the EU Working Time Directive.

How long your information is kept:

The information will be kept for up to 6 years. The period of time will depend on legal obligations setting statutory retention periods. After this, your information will be deleted or archived.

Why data is collected:

This information will be used to maintain a list of potential temporary staff at elections; employing and paying staff at current and future elections; and meeting statutory legal duties regarding all current and future legislation.

Who data is shared with and why:

  • KVT (payroll provider) for the payment of internal/external staff;
  • Central Government departments for purposes such as PAYE;
  • The Borough Council of King’s Lynn and West Norfolk, the Police and Security Services for crime prevention or the detection of fraud.

Your rights as a data subject:

You have the right to have your details removed from the pool of potential temporary employees held by Electoral Services.

You have the right to ask for access to your data and where data is found to be inaccurate to have that data corrected. In certain circumstances you have the right to have data held about you erased, or the use of it restricted. You may be able to object to processing and may also have the right to have your data transferred to another Data Controller.

You also have a right of complaint to the Information Commissioner’s Office (ICO) at if you think your information has not been dealt with in a proper manner.

You can ask to see what information we hold about you and have access to it. You can do this by contacting:

  • The Data Protection Officer
  • On behalf of Electoral Services
  • The Borough Council of King’s Lynn and West Norfolk
  • King’s Court
  • Chapel Street
  • PE30 1EX

Other questions about data being processed may also be sent to the above.

Fraud Prevention and Detection:

The Returning Officer of the Borough Council of King’s Lynn and West Norfolk is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for auditing, administering public funds, or where undertaking a public function, in order to prevent and detect fraud.


Please read this declaration carefully before you press submit.

  • I certify to the best of my knowledge and belief, the information supplied by me on this form is accurate.
  • I understand the personal information collected on this form will be used by the Borough Council of King's Lynn and West Norfolk to process my request, and deliver the service.
  • I understand that the information provided on this form is subject to the provisions of the General Data Protection Regulations (Regulation (EC) 2016/679 which is in force from 25 May 2018) (GDPR).

You can find out more detailed information about our Privacy Policy, on our privacy notice page.

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