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Update of absent voter details

A signature refresh form

Published: Monday, 9th January 2017

Approximately 600 west Norfolk electors who choose to vote by post or proxy will be asked to update their details in the next week.

Anyone who has been registered to vote by post or proxy for 5 or more years on 31 January will be asked to supply a new signature and to confirm their date of birth.

Mary Colangelo, Electoral Services Manager, explained: “People who do not vote in person are asked to provide a sample of their signature and date of birth when they apply for a postal or proxy vote. We hold these details on file. When postal votes are returned they are checked against the details we hold. We do this to help prevent electoral fraud.

“It is important that the signatures we hold are an accurate reflection of the person’s current signature. Over time our handwriting changes so the 5-year check is designed to pick up these changes.”

Letters will be sent to all individuals who are required to refresh their signatures. People should complete the form on the reverse of the letter and return it, in the pre-paid envelope provided.

Completed forms must be received by 27 January.

Ray Harding, Electoral Registration Officer, said: "We are appealing to people to return their forms as soon as possible, as this will reduce the need to send reminders and will keep costs down."

Anyone who needs help to complete the form or who is unable to provide a signature is asked to contact Electoral Services on 01553 616773. The team can also be reached by email:

The update of signatures (5 years old and over) is a legal requirement.


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